We are hiring a part-time Event Assistant! The job description for our open Event Assistant position is below – to apply, submit resume and cover letter to email@example.com.
Event Assistant Position
Kate Whelan Events is looking for a detail-oriented team player who is self-motivated, works well under pressure and has excellent communication and customer service skills.
Primary Job Duties
Assist with the setup of KWE client events, taking guidance from Lead Event Consultant
Execute incredibly detailed installation and task lists during execution of event
Maintain a calm, cool, demeanor during the entirety of the event, most especially during sometimes stressful situations
Meet deadlines quickly by accurately completing tasks in a timely manner on the event day, to ensure event doesn’t fall behind schedule
Provide excellent customer service to all KWE clients, their wedding party members, their event guests, and partner vendors
Possible Additional Job Duties
Research available vendors that are the best fit for customers based on budget, style, and personality, starting with Kate Whelan Events Preferred Vendors List
Schedule vendor meetings and venue tours as necessary with, or on behalf of customers or KWE Event Consultants
Create base event itinerary including timeline, setup & vendor contact lists for KWE Event Consultants and setup online planning tools for new clients
Confirm itinerary with event vendors prior to event, answer questions and update itinerary as needed
Manage social media – make posts, respond to comments, engage with followers, and update SEO
Update the katewhelanevents.com website with updated content, photos and galleries for the portfolio
Maintain and regularly clean marketing lists and databases
SKILLS & REQUIREMENTS
2-3 years of event-related experience
part-time, hourly, event-based position, potential for additional “office hours”
must be willing to work weekends, as those are typically our event days
ability to provide references upon request
ability to lift heavy boxes and move items is a must
has own reliable licensed and insured transportation
we specialize in being the “techy” business in town and use a lot of different pieces of software to operate on a daily basis. Bring able to familiarize yourself quickly with software to use it efficiently will be a huge asset. Previous experience with WordPress, Tave, Aisle Planner, Showit, and/or Adobe Creative Suite would be much appreciated.
Understanding confidentiality is important in this role. This person will have access to clients’ personal and financial information, as well as KWE intellectual property, which may not be shared outside of the company.
Candidates will have room for growth, if they are willing to put in time to create a foundation within the company.
Please, NO PHONE CALLS – applicants who make phone calls will be immediately removed from consideration.